The City of Morenci’s financial records will soon be tied together into one coherent system following a vote of city council members Monday.
Council approved the purchase of Financial Management Systems Software produced by BS&A of Bath, Mich.
City treasurer Crystal White explained that the software will tie together all of the city’s financial needs, from general accounting to payroll to utility billing. Two separate software systems are currently used.
The software will benefit city hall employees, said city administrator/clerk Renée Schroeder, but it will also bring improved services to residents.
The new system will allow customers to pay utility bills with a credit card, White said, and will print out a receipt for any financial transaction.
The software will be accessible from any computer at city hall and can be customized for the city’s use. For example, White said, if the library needed special accounting, BS&A would handle the changes.
The program will allow data from water bills and tax statements to be entered automatically via a scanner rather than manually entering data. Another advantage, White said, is the automatic calculation of employees’ vacation time, with information appearing on each paycheck.
The software costs nearly $30,000 and will be paid over a three-year period. There will be no charge for support from BS&A for the first year, and the cost of subsequent years is about half of what the city currently pays for support of its existing software.
DISASTER—Building inspector Kevin Arquette recently attended a workshop about damage assessment following a disaster.
“There’s a lot more to it than I realized,” he told council, adding that studying the situation that followed the tornadoes in Dexter really opened his eyes regarding preparation for a disaster.
POLICE—Former Morenci officer Ron Borck was hired as a part-time police officer. Borck’s recent employment situation changed which made him available for work with the Morenci squad.
WESTON ROAD—Council approved a contract with the county road commission to overlay the section of Weston Road that’s part of the city.